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Whiteboard

How do I save my Whiteboard and do I have file format options?

How do I load content into the Whiteboard?

How do I load a PowerPoint file within a session?

How can I load images into the Whiteboard?

How do I create a Clip Art Collection?

How do I use the content area modes within a session?

What is the Whiteboard and can you give me an overview?

How do I load content from the Page Explorer?

What Whiteboard tools do I have available?

How do I edit the properties of my Whiteboard tools?

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How do I save my Whiteboard and do I have file format options?

 

You can save the Whiteboard screens in the following formats:  

 

WBD File When Whiteboard screens are saved as a Whiteboard file (.wbd), they are saved as one file that can only be imported and reviewed in an session.

WBP File When Whiteboard screens are saved as a Protected Whiteboard file (.wbp), they are saved as one file that can only be imported and reviewed in a session. These files are protected and cannot be printed, saved, or edited unless the moderator removes the protection flag by going to Tools, Whiteboard, and de-selecting the option Protect Whiteboard.

 

PDF File When Whiteboard screens are saved as a PDF file (.pdf), they are saved as one file and can be reviewed outside of the environment.

PNG File When Whiteboard screens are saved as Image files (.png), they are saved as separate images and can be loaded individually onto the Whiteboard as images or used in any other image processing application.

 

 

To save Whiteboard screens:

· Open the Save File dialog by doing one of the following:

· From the File menu, select Save and then choose Whiteboard…


· Enter Control+S (Command+S on Macintosh). The Save dialog appears. Select Whiteboard and click on Save.

· The Select Screens dialog box appears. Choose whether you want to save all the screens in the Current Screen Group, only the Current Screen or Selected Screens. If you choose Selected Screens, you will then see a list of all the screens. Select the screen(s) you wish to save. Use Shift or Control to select multiple screens. Then click OK.



· From the Save Whiteboard dialog box, navigate to and open the file folder in which you want to save the Whiteboard.

· Type a file name in the File name text box.

· Scroll through the Files of type drop down menu and choose the file format.

 

· Click Save to save the file and close the Save Whiteboard dialog box.

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How do I load content into the Whiteboard?

Using the Load Content button, in addition to loading whiteboard files (.wbd and .wbp) and image files, you can import PowerPoint and OpenOffice.org presentations into your whiteboard. (Please Note – The example below will demonstrate a PowerPoint file being loaded.)

 

The Load Content button is located in the upper right hand corner of the Moderator’s interface.

Steps:

1. Click the Load Content button.
2. Locate the desired PowerPoint file - .ppt or .pptx
3. Select the file and click Open. Wait for the PowerPoint file to be converted to the Whiteboard format.

4. The Page Explorer will open automatically. Use the Page Explorer to navigate the pages or click the X in the upper right corner to close. Page navigation will be at the top of the Whiteboard.

 

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How do I load a PowerPoint file within a session?

Content in various formats can be loaded into a web conferencing session. This guide specifically addresses ways to load a PowerPoint file to the Whiteboard.

Note - Click here for more information on the amount of content that can be loaded into a Web Conferencing Session .

Using the Load Content Button

The Load Content button is located in the upper right hand corner of the Moderator’s interface.

Steps:

1. Click the Load Content button.

2. Locate the desired PowerPoint file - .ppt or .pptx

3. Select the file and click Open. Wait for the PowerPoint file to be converted to the Whiteboard format.

4. The Page Explorer will open automatically. Use the Page Explorer to navigate the pages or click the X in the upper right corner to close. Page navigation will be at the top of the Whiteboard.

 

 

Using the Page Explorer

The Page Explorer can be used to:

· Load content

· Reorder pages

· Cut, copy, paste and delete pages

· Add new pages or page groups

· Access page properties

· Save

· Navigate pages

 

To load a PowerPoint file using the Page Explorer:

 

1. Click the menu and select Show Page Explorer

 

 

2. Right-click anywhere in the Page Explorer and select Open.

 

 

3. Select the file you wish to load and click Open. PowerPoint, Image Files, Protected Whiteboard Files and Whiteboard Files can be loaded.

 

 

4. Each slide will be represented by a page in the Page Explorer.

a. Click and drag to reorder the pages.

b. Right click for cut, copy, paste and delete.

 

 

Navigating Pages

The pages can be navigated from the Page Explorer or from the Whiteboard.

Options:

· Move sequentially forward page by page with the Navigation Buttons.

· Move to the page of your choice from the View Page Menu.

 

 

 

Tips

· PowerPoint must be closed before starting the loading process.

· In PowerPoint use a layout that includes the Title field. This will be recognized by each Whiteboard Page will be named accordingly.

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How can I load images into the Whiteboard?

 

Using the Load Content button, in addition to loading whiteboard files (.wbd and .wbp) and image files, you can import PowerPoint and OpenOffice.org presentations into your whiteboard. (Please Note – The example below will demonstrate how to load multiple image files to the Whiteboard?)

 

The Load Content button is located in the upper right hand corner of the Moderator’s interface.

 

Steps:

  1. Click the Load Content button.
  2. Locate the desired image files
  3. Select the files and click Open.


4. Choose how you want the images placed on the Whiteboard. You have the following two options:

a. Import Images as Individual Pages

b. Place Images on Current Page

Select Load

The Page Explorer will open automatically. Use the Page Explorer to navigate the pages or click the X in the upper right corner to close. Page navigation will be at the top of the Whiteboard.

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How do I create a Clip Art Collection?

 

To Create a Clip Art Collection:

· Click on the Tools Menu item.

· Click on Whiteboard.

· Click on Manage Clip Art Collections.

· Click on the Create New Clip Art Collection button.

· In the Create/Edit Clip Art Collection window click on the New Collection button.

· Change the Collection Title to your desired title and confirm that the Typle field has Clip Art Images selected.

· Click on the Add Image file to collection button.

· Select your animated gif file and click on the Open button

· Click on the OK button.

· Click on the Done button to Finish.

 

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How do I use the content area modes within a session?

 

The Whiteboard, Application Sharing and Web Tour share space in the Web Conferencing interface – each represents a "mode" in the content area. Although Whiteboard content, Application Sharing content and Web Tour content may all be loaded at the same time, you will be able to see the content of only one mode at a time. Only certain users can switch between modes:

 

· Moderators with can switch between all modes.

· Participants with Application Sharing permission can switch to Application Sharing modeand back to Whiteboard mode.

· Participants with Web Tour permission can switch to Web Tour mode and back to Whiteboardmode.

 

Note - Participants with Whiteboard permission (the default) but not Application Sharing or Web Tour permission cannot switch to Whiteboard mode from either of the other two modes. This safeguards against Participantsswitching modes during someone else's Web Tour or Application Sharing presentation.

 

When someone switches modes, everyone in the session will follow them to the new mode.

Note - Be careful not to inadvertently switch modes on someone else who is presenting content. Everyone in the session will follow you to the new mode.

 

To switch modes, do one of the following:

· Click on the button in the Collaboration toolbar associated with the desired mode.

· Select the desired mode from the View menu.

· Use the keyboard shortcut associated with the desired mode:

. Whiteboard mode: Ctrl+Alt+W (Command-Option-W on Mac)

. Application Sharing mode: Ctrl+Alt+A (Command-Option-S on Mac)

. Web Tour mode: Ctrl+Alt+U (Command-Option-U on Mac)

 

You can easily see which mode is selected by noting which button in the Collaboration toolbar is colored. In the Collaboration toolbar below, the current mode is Whiteboard mode.

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What is the Whiteboard and can you give me an overview?

 

The Whiteboard is a type of content that, like Application Sharing and Web Tour, appears in the Content area and can be accessed through the Collaboration toolbar.The Whiteboard is used to present slides or as a work area where you and other session attendees can display images, write, or draw. Moderators with the Whiteboard permission have the ability to manage the pages in the Whiteboard, the content of those pages, and Participants’ permissions to work in those pages. 

 

 

The Whiteboard has the following components:


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How do I load content from the Page Explorer?
 

1.       Click the   menu and select Show Page Explorer

 

 

2.       Right-click anywhere in the Page Explorer and select Open.
 

  

 

3.       Select the file use wish to load and click Open. PowerPoint, Image Files, Protected Whiteboard Files and Whiteboard Files can be loaded.
 

 

 

4.       Each slide will be represented by a page in the Page Explorer. 

a.        Click and drag to reorder the pages. 
b.       Right click for cut, copy, paste and delete.
 


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What Whiteboard tools do I have available?

 

A full set of mark-up tools are available for all session participants from the free floating Tools Palette.  The palette can be repositioned anywhere on the screen.

 

 
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How do I edit the properties of my Whiteboard tools?

How to edit my properties for my Whiteboard tools:

The Pen, Text, Shape and Line tools all have editable properties.  The properties include the ability to change the color, line thickness known as stroke or font and font size for text.  The Editor Palette will appear below the Tools Palette when the tool is chosen.

How to change my Pointer:

There are seven different pointers from which to choose. To change the pointer:

1.       Click the Pointer tool.

2.       Hold down the mouse and the pointer options will open.

 

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